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Get To Know Your Account Features

Updated July 2025 | Written By Team Notary HubProfessional notary using Notary Hub platform on computer with digital features displayed
Welcome, prospective notaries! Ready to dive into the world of Remote Online Notarization (RON)? Notary Hub is designed to empower you with incredible features, making your notarizing journey efficient, flexible, and profitable. Let's explore what makes our platform stand out and how it puts you in control.

Unlock Your Earning Potential

At Notary Hub, your earning potential is flexible and transparent. Our platform is designed to help you maximize your income while maintaining complete control over your notary business.

Flexible Income with Self RON

As a Self RON, you're in charge! Provide individual notarization services and get paid for each signing session. The platform handles fund allocation, ensuring you receive your earnings instantly after the constituent pays.

Custom Pricing for Your Services

With our Self RON Plus feature, you have full control over your fees:

  • Set custom rates—from complimentary signings to specific discounts
  • Stay within your state's allowed maximums
  • Choose to collect payments yourself (keeping 100% of fees for off-platform transactions)
  • Let Notary Hub handle payments with a minimal 5% processing fee for on-platform transactions
  • Transparent tiered pricing means you only pay a per-session platform fee when you use it
  • Capped at just $50 a month for 21+ sessions – no surprises

Unlimited Sessions & Opportunities

Enjoy unlimited signing sessions with your Self RON subscription, giving you endless opportunities to serve constituents. Plus, receive notifications about new signing opportunities from prospective constituents, expanding your reach.

Corporate Notary Options

For those managing a team, Notary Hub offers Corp Manager accounts, allowing you to manage a shared pool of prepaid RON-arizations for your team. As a Corp RON, you'll benefit from centralized billing and no direct charges for ID/KBA verifications.

Pro Tip: The platform's flexible pricing structure means you can start small and scale up as your notary business grows, without worrying about hidden fees or complex pricing tiers.

Streamlined Session Management – Your Workflow, Your Way

Managing your notarizations has never been easier. Our platform offers intuitive tools that adapt to your working style, not the other way around.

Effortless Scheduling

Notary Hub offers multiple ways to schedule that fit your needs:

Standard Sessions

Perfect for precise appointments, ensuring both parties are available and agree on a time.

Quick Schedule

If you've already agreed on a time outside the platform, bypass the acceptance process and book instantly.

Flex Sessions

For maximum flexibility, set up open-ended sessions that allow participants to join whenever they're ready, coordinating off-platform.

Simplified Document Handling

Getting your documents in order is a breeze! Add necessary documents right when a request is created, or upload additional documents during the review phase before a session begins. Need to make a last-minute change? You can even add documents directly during a live signing session.

Smart Document Library

Don't recreate work! Our library feature allows you to save and reuse documents with their annotations from previous sessions. This is a huge time-saver for recurring document types.

Effortless Participant Management

Easily add new participants at various points, including during request creation, review, or even mid-session via the video widget. Assign roles like Signer or Witness with ease.

"Known to Me" Feature

For those signers you already know personally, you can mark them as "Known to Me" to bypass their automated identity verification process, streamlining their entry into the session and saving everyone time.

Important Note: The "Known to Me" feature should only be used for signers you can personally identify. This maintains the integrity of the notarization process while providing convenience for repeat clients.

Powerful Notary Tools at Your Fingertips

Access a suite of tools designed to make your notarizations smooth and professional. These features have been developed based on real feedback from working notaries.

Customizable Notary Blocks

Create and reuse your own pre-defined blocks of fields (based on images or text) to quickly apply frequently used annotations to documents. This feature alone can save you hours every week.

Guided Document Signing

Easily add various fields and assign them to specific participants:

  • Signatures and initials
  • Text fields for dates and other information
  • Checkboxes and radio buttons
  • Custom annotations

Our "Fast Sign" feature guides users directly to their assigned fields, ensuring a smooth signing process for everyone.

Digital Stamp & Signature Management

Create and manage your official digital stamp and signature directly within the platform. No need for external tools or complicated setup processes.

Real-time Collaboration

During a live session, you and your signers can interact via live video and audio through our integrated video widget. Documents update in real-time, ensuring everyone is on the same page.

Comprehensive Notary Journal

All your finalized session documents and cover pages are securely stored in your Notary Journal, providing a complete record of your notarizations. This feature ensures compliance with state requirements and gives you peace of mind.

Customizable Storefront

Each notary receives a unique Storefront URL that you can customize and share with constituents to receive direct RON requests. This professional touch helps build your brand and makes it easy for clients to find you.

Storefront Benefits:

  • Professional online presence
  • Direct booking capabilities
  • Custom branding options
  • Shareable link for marketing

Marketing Your Storefront:

  • Add to email signatures
  • Share on social media
  • Include on business cards
  • Feature on your website

Security, Compliance & Support – Your Peace of Mind

Notary Hub is built on a foundation of trust and reliability. We understand that security and compliance are non-negotiable in the notary business.

Integrated Identity Verification

Notary Hub prioritizes security with a robust automated identity verification process for signers, including:

  • ID verification using advanced document analysis
  • Knowledge-based authentication (KBA) with dynamic questions
  • Biometric verification for enhanced security
  • Real-time fraud detection

MISMO Certified

Rest assured, Notary Hub is a MISMO Certified Notary Platform, adhering to industry standards for secure and compliant notarizations. This certification means your notarizations meet the highest standards required by mortgage lenders and other financial institutions.

Acquire Your Digital Signing Certificate

The platform assists you in acquiring your essential X.509 Document Signing Certificate (SSL.com) to finalize documents securely. We guide you through the entire process, making it simple and straightforward.

Dedicated Support & Resources

Navigate your notary journey with confidence. Notary Hub offers:

  • Expert support available daily
  • Comprehensive video tutorials
  • Extensive Knowledge Base articles
  • Active community forums
  • Regular webinars and training sessions

Practice with Test Sessions

Hone your skills in a risk-free test session environment before your first live signing. This feature is invaluable for new notaries or when learning new platform features.

Success Tip: Take advantage of test sessions to practice with different document types and scenarios. The more comfortable you are with the platform, the more professional and efficient your live sessions will be.

Additional Features That Set Notary Hub Apart

Mobile Optimization

Access your Notary Hub account from any device. Our platform is fully optimized for mobile, allowing you to manage sessions, review documents, and even conduct notarizations on the go.

Advanced Analytics Dashboard

Track your performance with detailed analytics:

  • Session completion rates
  • Average session duration
  • Earnings reports
  • Client satisfaction metrics
  • Popular document types

Integration Capabilities

Notary Hub integrates seamlessly with popular tools and platforms:

  • Calendar applications for scheduling
  • Document management systems
  • Payment processors
  • CRM systems for client management

White-Label Options

For corporate accounts and high-volume notaries, we offer white-label solutions that allow you to brand the platform as your own, providing a seamless experience for your clients.

Getting Started with Notary Hub

Ready to experience all these powerful features? Here's how to get started:

  1. Sign Up: Create your account in minutes
  2. Complete Verification: Submit your notary commission information
  3. Set Up Your Profile: Customize your storefront and settings
  4. Practice: Use test sessions to familiarize yourself with the platform
  5. Go Live: Start accepting notarization requests and building your business

Join the Future of Notarizing Today

Experience the power of Notary Hub's comprehensive feature set

Get Started as a Notary

Frequently Asked Questions About Notary Hub Features

Can I use Notary Hub if I'm new to remote online notarization?

Absolutely! Notary Hub is designed to be intuitive for both experienced notaries and those new to RON. Our comprehensive onboarding, test sessions, and support resources ensure you'll be confident from day one.

How quickly can I start earning after signing up?

Once your notary commission is verified and you've completed the setup process (typically 1-2 business days), you can start accepting sessions immediately. Many notaries complete their first paid session within 48 hours of signing up.

What if I need help during a live session?

Our support team is available to assist you during business hours. Additionally, the platform includes in-session help features and troubleshooting guides to resolve common issues quickly without disrupting your session.

Can I import my existing clients to Notary Hub?

Yes! You can easily share your custom Storefront URL with existing clients, allowing them to book sessions directly with you. The platform also supports bulk uploads for corporate accounts managing multiple clients.

Is there a limit to how many documents I can store in my library?

No, there's no limit to your document library storage. You can save as many templates and completed documents as you need, making it easy to build a comprehensive resource library over time.

Notary Hub is built to support your success as a Remote Online Notary. With its powerful features, intuitive design, and commitment to security, you'll find everything you need to manage your business effectively and provide seamless notarization services. Join Notary Hub today and experience the future of notarizing!

Ready to explore these features firsthand?

Sign up for a free account and discover how Notary Hub can transform your notary business. No credit card required to explore our platform.

*Features may vary based on subscription level and state requirements. Some features mentioned may be in beta or rolling out to users gradually. Contact support for specific feature availability in your area.